Salary Slip Generator

Who needs a salary slip?

Small businesses, shops, startups and households employing staff often don’t have payroll software but still need to give employees payslips. Employees need them for loans, credit cards, rental applications, visa files and income proof. A clear, consistent payslip also builds trust with staff.

What a payslip should show

• Employer: company name and address, and logo if available.
• Employee: name, employee ID, designation, department, PAN, UAN (for PF) and bank account.
• Period: month and year, paid days and any loss-of-pay days.
• Earnings: basic salary, HRA, special allowance, conveyance, overtime, bonus and similar.
• Deductions: provident fund, ESI, professional tax, income tax (TDS), advances.
• Net pay, in figures and words.

Common deductions explained

• PF: 12% of basic (or of ₹15,000 if capped) for EPF-covered employees.
• ESI: a small percentage of wages for employees earning within the ESI wage limit.
• Professional tax: state tax on employment, up to ₹2,500 a year where levied.
• TDS: income tax deducted based on projected yearly income and the employee’s regime.

Accuracy matters

Payslips are used as income proof, so amounts must match what is actually paid and what is reported for PF and tax. Don’t use payslips to misstate income. To work out a salary structure, try the CTC breakup calculator; for tax, the income tax calculator. All data stays in your browser.

Example structure

Net pay here is ₹45,500. Replace these sample rows with your actual components; you can add or remove rows as needed.

Quick answers

How long should payslips be kept? Employers should keep payroll records for several years under labour and tax laws, and employees should keep them at least until their tax assessments are final. Can a payslip be issued as a PDF? Yes, digital payslips are widely accepted.